Security at Screened

At Screened, protecting our customers' and candidates' data is our top priority. We employ robust security measures across every layer of our technology stack, ensuring that sensitive information is securely stored, transferred, and managed. Our information security framework is designed to provide comprehensive protection for your data, allowing you to trust that privacy and security are central to our platform.

1. Control and Visibility

We provide tools that enable recruiters to customize Screened to meet their specific organizational needs. Access to the Screened platform is restricted to the account owner, ensuring that only authorized users can access sensitive information. Additionally, our API integrations with partners maintain strict security protocols.

 

Identity and Access Management

We use advanced role-based access control (RBAC) to manage user permissions across the platform ensuring that only authorized personnel can interact with sensitive data. A one-time password (OTP) login simplify provisioning and de-provisioning users, enhancing security while reducing administrative overhead.

 

Fraud Protection

Screened users can request advanced login protection, ensuring that only one device at a time can access the system. This extra layer of security helps prevent unauthorized access to your Screened account. Please contact us to enable this feature.

 

2. Data Security Practices

At Screened, data security is built into every layer of our infrastructure, with a focus on encryption, authentication, and monitoring.

 

Encryption

All data at rest is encrypted using 256-bit Advanced Encryption Standard (AES). For data in transit, Screened uses Secure Sockets Layer (SSL)/Transport Layer Security (TLS) with TLS 1.2 or later to create secure tunnels for transferring information. This ensures that sensitive data is protected both while stored and while being transferred.

 

End-to-End Security

Screened follows industry best practices by ensuring that our systems are continuously monitored for vulnerabilities and threats. Our security team actively reviews and updates our security protocols to prevent unauthorized access or data breaches.

 

3. Compliance and Data Management

Screened is fully compliant with global data protection regulations such as GDPR, PDPA, or CCPA. We offer our customers full transparency into how we manage, store, and protect personal data. Please see our Compliance page for more information.

 

Data Retention

We retain personal data only as long as necessary to fulfill contractual obligations or as required by law. Data retention periods can be customized based on customer needs, and we provide mechanisms for customers to request deletion or transfer of data in compliance with GDPR and other regulations.

 

4. Infrastructure and Redundancy

Our infrastructure is built with resiliency and redundancy in mind, ensuring data is protected even in the event of hardware failure or other disruptions. We utilize Amazon Web Services (AWS) data centers to store data securely and leverage AWS's industry-leading security protocols to ensure the highest level of protection. For more information, read more here: AWS Compliance

 

Data Backup and Disaster Recovery

Screened maintains regular backups of all production data. These backups are encrypted to ensure that data can be restored in the event of a system failure or disaster.

 

5. ATS Integrations and Candidate Communication Automations

Screened integrates seamlessly with your existing IT infrastructure using secure integration APIs with Applicant Tracking Systems (ATS) such as Lever and Greenhouse. These features help streamline your recruiting processes while maintaining tight security controls.

Automated workflows, such as candidate invitations, interview reminders, or candidate communication, ensure that all communications with candidates are managed efficiently without compromising security.

 

6. Security Inquiries

For any security-related questions or to report vulnerabilities, please contact us at policy@screened.io. Our team will investigate and address your concerns promptly.